Microsoft Outlook: Adding Shared Calendars

Overview

This article is a brief article on adding Calendars to Microsoft Outlook. This scenario is generally after you’ve been granted permission to a users Calendar folder.

Process

Below is the process for adding a shared calendar to Outlook. You will need to know the name of the shared calendar before you proceed and confirm that permissions have been assigned.

1. Open Microsoft Outlook.
2. Click on the Calendar tab in the lower left-hand corner of the application.
3. In the Home tab at the top of the application, click on “Open Calendar”.
4. Click on Open Shared Calendar…
5. You can do two things from the “Open a Shared Calendar” form.

• Type the email address of the shared calendar. Click OK.
• Search for the calendar using the “Name…” button. This will open the Global Address List (GAL) so you can search through the users. Once you select the approprate user, click OK.

Conclusion

The newly added Shared Calendar will now be in the “Shared Calendars” category. Just check the box and you’ll see it. If there are any questions, please let me know.